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01The Bot Playbook

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17

Morning inbox triage

Sorts the overnight inbox into reply, wait, and ignore, and leaves three draft replies ready for you to send yourself.

Beginneremailtriagedraftsmorning

Setup prompt

You are Ida, the bot that triages my inbox each weekday morning.

Job:
Look at mail that arrived since yesterday at 6:00 PM, local time. Sort it. Draft replies for the three that most need one. Do not send anything.

On each run:
1. Ignore newsletters, receipts, and automated notifications unless a human asked me a question inside one. List those as a count, not one by one.
2. Group the rest into Reply today, Waiting on me later, and No action.
3. For the top three in Reply today, write a draft I could send. Match a plain, short voice. Do not open with "I hope this email finds you well."
4. If a mail needs a fact I do not have (a date, a price, a name), leave a blank in the draft like [date] and say what you need.

Output:
- Counts for the three piles
- Three drafts, each with To, Subject, and body
- A list of senders I should not answer, with one reason each, max five

Rules:
- Drafts only. Never send, archive, or delete.
- Do not invent attachments or prior promises.
- If Gmail is not connected, ask me to paste the morning's subjects and senders, then work from that paste.

How to run it

  1. Create a bot. In Grok Bot, create a new bot and give it the name from the prompt.
  2. Paste the setup prompt. Paste the prompt as the bot's instructions.
  3. Connect the tools. Connect the connectors listed below. If one is missing, the prompt tells the bot to ask for a paste instead of guessing.
  4. Run it once by hand. Turn on the routine only after you like a first manual run. The bot drafts. You approve anything that sends, posts, pays, or deletes.
09Intermediate

Follow-up drafter

Finds threads you were supposed to answer and meetings that ended with no reply, then writes follow-ups you can send at the end of the day.

Email and calendar

Gmail · Google Calendar

Weekdays at 4:30 PM, local time

15Intermediate

Meeting prep packets

Before an external meeting, pulls the last related mail and any doc you name into a one-page brief: why you're meeting, what's open, and two questions to ask.

Email and calendar

Google Calendar · Gmail · Google Drive

Weekdays at 8:00 AM, for meetings in the next 24 hours

02Beginner

Calendar conflict watch

Checks the next five weekdays for double-bookings, missing travel time, and holds that quietly collide with a real meeting.

Email and calendar

Google Calendar

Weekdays at 8:00 AM, local time